Privacy Policy

CICADA Queensland is committed to protecting and maintaining the privacy of its members. CICADA Queensland recognises the essential right of individuals to have their information administered in ways which they would reasonably expect – protected on one hand and made accessible to them on the other. These privacy values are reflected in and supported by our mission and vision philosophies and is compliant with the Information Privacy Act 2009, (Qld). Failure to adhere to privacy legislation can have legal consequences.

Scope 

This policy applies to all committee members, regional coordinators and nominated volunteers who have access to information. (For the purposes of this policy, the above will collectively be referred to as Key holders).  Personal information is information which directly or indirectly identifies a person to which the organisation collects, holds, and administers for the purpose of advising and supporting members. The only occasion when information may be released externally is in response to Entities noted in the Information Privacy Act 2009.

Purpose

The purpose of this document is to provide a framework for CICADA QLD in dealing with privacy considerations.

Policy

The organisation is committed to protecting the confidentiality and privacy of personal information it collects, holds and administers. The following general guidelines apply to all key holders within CICADA Queensland.

1. 1. Each member should have access to personal information relating to him/her. 
2. 2. Access to a member’s information is restricted to appropriate members of the Committee, or such other person(s). The committee shall decide at a Committee meeting whether such information will be released to key persons so to assist in undertaking of support, for example telephone support 
3. 3. Responsibility for maintaining confidentiality remains with the Committee members. Should the Committee wish to delegate access to the membership database, this shall be agreed upon at a Committee meeting and noted in the minutes accordingly. 
4. 4. Information provided, discussed and, arising from incoming correspondence, emails and Committee meetings can be confidential or delicate in nature and should not be circulated to CICADA Queensland members without agreement from the Committee Members. 
5. 5. The obligation to maintain confidentiality is ongoing and applies even after a key holder has left the organisation. 

Additional Guidelines for Committee Members

Any disclosure, misuse, copying or transmitting of any material, data or information, whether intentional or unintentional, may subject the member to disciplinary action and/or prosecution, according to the procedures set by CICADA Queensland and/or the applicable laws of the State of Queensland.